From family reunions and weddings to corporate meetings, there are times when you may need to rent large groups of rooms, as well as conference and dining rooms to accommodate a large-scale event. The higher the name of the hotel, the more likely it is to pay a higher price for these events. However, according to experts, there are some ways to negotiate a better-than-normal rate using the following strategies.
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Do your research
Enter into your negotiations with the hotel armed with as much knowledge as possible, says Sarah Jameson, Director of Marketing at green building elements.
“Often times, the savings are from the hotel’s regular fee. “You can look up the price the average traveler charges on the internet. What difference does it make if they give you a 50% discount if people on bargain travel sites are still getting lower rates than your guests? I watched this happen last week with a set of conference rooms that cost 50 guests $1 more than the rate for guests who went directly to the hotel website. Pull the data for the room pricing you were tracking and discuss it with the salesperson when negotiating rooms.”
Choose shorter stays
Short stays may make it easier to negotiate better rates . Daniel Carter, director of SEO at Google, said LUCAS Products and Services. “Demanding a hotel to close 100 rooms at a reduced rate for a week is more difficult for them than two nights in the middle of the week,” he said.
Get to know the managers
Carter said human contact is important, even when it comes to hotel pricing. “Get to know the managers at the local hotels you frequent. Develop a relationship to earn better rates. Also, imagine you’re not the final decision maker. The first question most hotels ask is what’s your budget or ticket price. They want to know what you expect, so they start negotiating There. If this question is asked of you, brush it off by saying, “We haven’t finished it yet. Some of this will be determined by the accommodation quotes we receive. But I need to secure the most cost to the participants because they are a very frugal group.” This gives you more time to analyze your bid and simply helps you avoid financial worries.”
Ask about perks if there is no discount
If you can’t get the price you’re looking for, consider ordering other perks, said Hassan Osmani, the site’s tech expert. YEELIGHT. “What can they add or lower if they can’t lower the rates? No resort fee? Is there free parking? Free room upgrades for the first 50 reservations? Some things are easier to include than others, like lower room rates.”
Additionally, he suggested pointing out that attendees care more about value before anything else. “Value conscious attendees are not motivated by brands. Make sure the hotel understands the need to offer them the best value. Don’t perceive room negotiations as a task that needs to be completed as quickly as possible. It is helpful to have a positive relationship with the person in charge. Consider bargaining as a time consuming activity .set a schedule for yourself that aligns with this concept.”
negotiate in person
You may have a better chance of getting a good deal if you negotiate in person, or at least over the phone, Carter said. “Emails and forms are not personal, and it is easy for the other party to say no. They may convince you that online communication is more efficient, but they will negotiate over the phone or in person as often and as long as possible.”
Ask what you want biggest first
Carter suggested you negotiate what you want most – rooms probably – and then move on to other perks. “Don’t ask for the cheapest accommodation, transportation, free Wi-Fi, or a free private pool party. Focus on what you want most (the room), and once this has been negotiated, ask if it includes free WiFi. It’s easier for them to say yes or agree to throw it in at that point, when it’s just a humble addition, than if you were asking about the world.”
Use your connections
Bob Scott, the company’s founder, said it helps to know people in almost any circumstance, but especially when negotiating for low prices. Selling land in Missouri. “The easiest way to get discounts on event rates is if you know an insider…ask around in your network if they know someone from hotels to lure you in a favor. In my experience, having a friend of a friend to meet these kinds of needs is important to gaining leverage. Aside from getting a discount, this is also a way to get to know people who can be useful to your business.”
If big-name hotels aren’t just producing the kind of rates you can afford, consider going to a smaller hotel or boutique instead, because they usually have more room to negotiate rates than larger chain hotels, said Brian Donovan, CEO of smashing time.
“If smaller boutique hotels are not an option, go to the larger chain of hotels with a plan to book with them in the future, assuming they give you a good enough discount on your first round. Hotels are more willing to offer a better discount if they know you will be a steady source of income for them in the future.” .
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